Stop re-typing your best prompts. Save them as reusable templates with fill-in variables, organize them in folders, share them with your team, and drop them into any chat — or compose them into an agent's system prompt.
The Prompt Library is your collection of saved prompt templates. A template is a prompt with one or more {{variables}} you fill in at use time, so a single well-crafted prompt serves many situations. Open it from Prompt Library in the navigation rail.
Wrap any value you want to fill in later in double braces. When you run the prompt, YOffice asks for each variable before sending. For example, a "Weekly status" template might read:
Summarise this week's progress for {{project}} from the last 7 days of messages. Highlight {{focus_area}} and list any blockers.
Group related prompts into folders — by team, use-case, or project — so the right template is easy to find. Folders keep a growing library tidy and make it simple to share a coherent set with colleagues.
Click Prompt Library in the navigation rail.
Click New prompt, give it a title, and write the prompt text. Add {{variables}} anywhere you want a fill-in value.
Choose a folder and a sharing scope, then save.
In any chat, use "Save as prompt" on a message you like to capture it into the library instantly.
Prompts use the standard four sharing scopes — Private, Specific people & Agents, Workspaces, and Organisation — with view or edit. Publish a team's go-to prompts org-wide, or keep a draft private until it's ready. Members & Roles for sharing details.
Design templates so the variables capture exactly what changes between uses — an audience, a project, a tone, a date range. One thoughtful template with a few variables usually beats a dozen near-duplicate prompts.